Administrative Coordinator

Location: Stockholm
Application deadline: 12/05/2024

Are you a service-oriented, well-organised, and accountable individual who thrives in a positive atmosphere working on a broad range of tasks? If so, we have an exciting opportunity for you to join our team at Copenhagen Economics as an Administrative Coordinator in our Stockholm office. 

This full-time maternity cover role involves handling a wide array of practical and administrative duties, collaborating closely with our office management teams across four countries: Sweden, Finland, Belgium, and Denmark. The anticipated start date is flexible but no later than 1 August 2024.


Working with us, you will get to bring your strengths into play from day one, and through collaboration with colleagues from different areas of the business, you will get to build your professional and personal competencies further.

As an Administrative Coordinator at Copenhagen Economics, you will be joining the Office Management department within the Business Support Team (BST). The team consists of 20 individuals from functional units such as Communications, Finance, Office Management, and HR. The team is responsible for delivering high-quality strategic support across the company. BST members are located across our four offices and collaborate to develop a one-firm business culture and provide a vibrant working environment. 


In this role, you will have the opportunity to contribute to the smooth operation of our office and support the success of our team. We value individuals who are organised, and able to work collaboratively to achieve common goals. Your main tasks and responsibilities will include: 

•    Maintaining a tidy and welcoming environment for guests and employees. 

•    Coordinating meetings, managing deliveries, and overseeing office supplies. 

•    Handling travel arrangements and bookings. 

•    Liaising with external vendors on various office-related matters. 

•    Supporting the People team with administrative tasks. 

•    Assisting colleagues with ad hoc tasks. 

•    Planning and executing internal and external events. 

•    Ensuring compliance with health and safety protocols and GDPR regulations.


We are seeking a proactive and approachable individual to join us. The ideal candidate will have:

•    A minimum of two years experience in office management.

•    Basic organisational understanding and a strong ability to execute on tasks.

•    Excellent communication skills and logical thinking abilities.

•    Strong proficiency in English and Swedish, both written and spoken. Knowledge of Finnish is a plus but not a prerequisite.

•    A solution-oriented and service-minded approach.

•    The ability to work independently with minimal supervision.

•    A positive attitude and willingness to take on various responsibilities and projects.


Please submit your application, including your CV, motivational letter, and relevant academic transcripts no later than 12 May 2024. Please note that we will conduct interviews on a running basis, so if you are interested in the position, please apply as soon as possible.

In your motivational letter, please elaborate on why you would like to work with us and why you believe you would be a good fit for the role and our team (max 500 words). If you have questions, you are welcome to contact Head of Office Management, Julie Rønne at +45 53 76 31 81 or mail 

 We look forward to receiving your application! 


Copenhagen Economics is a leading economic consultancy firm that offers a diverse mix of highly skilled economists who work together to deliver hard facts and clear stories. Our unique value lies in our ability to provide project-based work that is always tailored to the specific needs of our clients.

Our team of over 100 staff operates from our offices in Brussels, Copenhagen, Helsinki, and Stockholm, delivering high-quality results to our clients through a dynamic and innovative approach. 

At Copenhagen Economics, we believe that inclusion is essential to our success. We strive to create a workplace where everyone feels valued, respected, and able to fully contribute to our work. We are committed to promoting diversity, equity, and inclusion in all aspects of our business, from our hiring practices to our project work. 

Our work environment is international, trustful, and fast-paced. We take immense pride in delivering outstanding work but also in having fun in and outside of the office. You can visit us on Instagram to get a feel for our work culture: