Office Assistant

Application deadline: 09/10/2022

Are you service minded, well organised, and accountable? Do you thrive in a positive atmosphere, working on a broad range of tasks?

Copenhagen Economics is looking for an office assistant for the office management team 32 hours a week to handle practical and administrative tasks at our Stockholm office. You will collaborate with the rest of the office management team across four countries: Sweden, Finland, Belgium, and Denmark. The start date is as soon as possible.


Copenhagen Economics is comprised of a diverse mix of highly skilled economists working together to deliver hard facts as clear stories. Trusted around the world for our unsurpassed technical abilities, we thrive on complex cases, offering unbiased, trustworthy analyses valued for their insight and thoroughness. We prioritise service and strive to cultivate a deep understanding of our client’s needs from the very first meeting.

The Business Support Team (BST), of which you will be a part, comprises approximately 20 people from our functional units namely: Communications, Finance, Office Management, and People. Tasked with delivering high-quality strategic support across the company, the BST members are spread across our four locations and collaborate to maximise our resources and find more streamlined ways of working.


Working at Copenhagen Economics means being part of a dynamic, international, diverse mix of highly skilled economists and a highly talented BST, we pride ourselves on providing a professional working environment and an informal atmosphere of cooperative good humour.

As an office assistant, you will ensure smooth day-to-day operations and be responsible for the functionality and appearance of the Stockholm office with 15+ colleagues, located in the heart of Gamla Stan. In collaboration with the rest of the office management team, you will play an important role in supporting the business and the colleagues and creating a good employee workplace experience.

You will report to the office manager, who is located at our Copenhagen office with 60+ colleagues.

Your tasks will be to:

  • Ensure a tidy and welcoming atmosphere on the premises for guests and employees at all times.
  • Prepare for external meetings, manage deliveries of packages to the office, and ensure office supplies and food and beverages supplies.
  • Manage travel planning and bookings.
  • Liaise with external vendors regarding the office lease contract, access and security control, travel bookings, parking, cleaning, phones, subscriptions, IT hardware, maintenance, and health and safety authorities.
  • Support the people team in the administrative tasks of the onboarding and offboarding process.
  • Support colleagues with general, practical, and administrative ad hoc tasks.
  • Plan and execute internal and external events locally and across the locations.
  • Own and ensure that health and safety protocols are implemented and up to date.
  • Help with GDPR compliance and help implement new policies and processes and ensure compliance to the existing.
  • Act as an ambassador of the CE spirit and be a bearer of good work culture.


You are approachable and service-minded and can take the initiative to make the best possible office environment for your colleagues. You are proactive and enjoy working independently under limited supervision.

We expect you to have:

  • A minimum of two years of experience in office management functions
  • Excellent English and Swedish language skills, written and spoken
  • Good communication skills
  • Logical thinking
  • Basic understanding of organisations

And that you are:

  • Solution-oriented and service-minded in everything you do
  • A positive and approachable people person
  • Ready and willing to take on ad hoc tasks and projects and to grow in the position and with the company
  • Someone strong at executing


Please send your application, including your CV, cover letter, academic transcripts, and other relevant material no later than 9 October. In your motivational letter, please elaborate on why you would like to work with us and why you believe you would be a good fit for the role and our team (maximum 500 words). As a company we are committed to responding to all applicants, no matter the result, and successful candidates will be informed and called for interviews on an ongoing basis.

If you have questions, you are welcome to contact office manager Julie Rønne at +45 20 95 26 10. We are looking forward to receiving your application!