The purpose of collecting personal data about you during the recruitment process is to assess whether you are a qualified candidate for a vacant position with Copenhagen Economics.
During the recruitment process, we receive and process a variety of personal data about you. This makes us the data controller in respect of the personal data we process about you.
Our contact details are available here:
Copenhagen Economics A/S
Langebrogade 1
DK-1411 Copenhagen
VAT number: DK25262441
Within the Copenhagen Economics A/S group of companies, which includes branches in Denmark, Sweden, Finland, and Belgium (collectively, “Copenhagen Economics Recipients”), access to personal data will be given only to those who need such access, if we have a legitimate interest, where required by law, and/or if we deem that you are able to provide valid consent.
During your recruitment process, we process general personal data about you, but we may also process special personal data, for example, or your civil registration number if you are offered a position with us.
In this document, you can read more about the data we process about you during your recruitment process.
If you have any questions about this policy or complaints about the processing of your personal data, please contact: ta@copenhageneconomics.com
The general personal data registered about you during the recruitment process are those provided in your application, CV, and other enclosed documents.
We typically register the following personal data: Name, address, gender (voluntary), telephone number, e-mail address, education(s), employment history and in some cases also references.
We process these personal data in accordance with Articles 6(1)(b) and 6(1)(f) of the General Data Protection Regulation (GDPR) as as you submitted the personal data to us with a view to entering an employment contract with us.
The data provided are registered in our HR system Talent Recruiter by Talentech.
We specifically assess the qualifications of each individual applicant relative to the vacant position. When we have read the applications, we select candidates for interview(s). The candidates not invited for an interview will be notified to such effect.
In connection with the interview process, we receive additional data about you, which we register for purposes of the further recruitment process.
We process these personal data in accordance with article 6(1)(b) of the GDPR as you provided the personal data to us with a view to entering an employment contract with us.
It may be relevant for us to perform searches on LinkedIn. We collect data about candidates from social media in accordance with article 6(1)(f) of the GDPR on the balancing of interests. We do it to be able to assess whether your profile matches the company and the specific position. We seek information about your competencies and qualifications, experience, location, and employment history.
In connection with recruitment for some positions, the company will ask you to complete a personality test. We always assess whether this is relevant for the position in question. The purpose of the test is to assess your competencies and qualifications as a potential employee and to assess whether your profile matches the company and the specific position.
We register the data from the personality test in accordance with article 6(1)(f) of the GDPR on the balancing of interests as the test is necessary to ensure that your profile matches the contents of the position.
In connection with recruitment for some positions, the company will ask you to complete a proficiency test. We always assess whether this is relevant for the position in question. The purpose of the test is to assess your competencies and qualifications as a potential candidate for the specific position.
We register the data from the proficiency test in accordance with article 6(1)(f) of the GDPR on the balancing of interests as the test is necessary to ensure that your profile matches the contents of the position.
For some positions, we need to obtain references from previous employers. If we obtain references from one or more of your previous employers, we will register the data we receive.
We process these data based on your consent in accordance with article 6(1)(a) of the GDPR and/or in accordance with article 6(1)(f) of the GDPR, and you will therefore be asked to give your consent before we contact one or more of your previous employers. You may withdraw your consent at any time using the above-mentioned contact details. If you withdraw your consent, this will only apply from the time of such withdrawal. Consequently, it will not affect the lawfulness of our processing of the data up to the time of withdrawal.
Your employment is conditional on you having a valid work and residence permit. To confirm this, we request to receive a copy of your passport in connection with your employment.
If, due to your citizenship, you need a work and residence permit to work lawfully in Denmark, we will also obtain a copy of your work and residence permit.
We obtain a copy of your passport and any work and residence permit in accordance with article 6(1)(c) of the GDPR as we have an obligation under the Aliens Act to ensure that this is in order.
If you are not offered a position, we will keep your personal data in our recruitment system Talent Recruiter by Talentech for 6 months to be able to document the recruitment process.
If you provide your consent hereto, we will keep your personal data for another 6 months (up to 12 months in total) with the purpose of being able to process the application for another position. Should you wish to keep your records in our system for longer, you are able to renew your record yourself with the login details you used upon submitting the original application.
If you have been selected for the position, we will store the data provided during the recruitment process in your personnel file. However, the result of your personality and proficiency tests will be erased after 12 months of employment.
Copenhagen Economics is the controller of the personal information you submit in your application through the recruitment system, Talent Recruiter by Talentech. Please see Talentech’s website for their Privacy Policy.
In connection with the recruitment process, other parties may receive your personal data. Such recipients may be public authorities or external suppliers to the Company such as recruitment agencies acting on our behalf or providers of tests who assist us with the operation of the Company. Access to personal data will be given only to those who need such access, if we have a legitimate interest, where required by law, and/or if we deem that you are able to provide valid consent.
According to the GDPR and the Data Protection Act, you have a number of rights.
Please contact us if you wish to exercise any of your rights.
Right to access data (right of access), article 15
You have the right to obtain access to the personal data we are processing about you as well as a variety of other information.
Right to rectification, article 16
You have the right to have any inaccurate personal data about you rectified.
Right to erasure, article 17
In special circumstances, you have the right to have personal data about you erased before our usual time limit for erasure.
Right to restriction of processing, article 18
In certain circumstances, you have the right to restriction of the processing of your personal data. If you are entitled to restriction of processing, we may in future only process your personal data – with the exception of storage – with your consent, or for purposes of establishing, exercising or defending legal claims or protecting a person or important public interests.
Right to object, article 21
In certain circumstances, you have the right to object to our lawful processing of your personal data.
Right to transmit data (data portability), article 20
In certain circumstances, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have those data transmitted from one data controller to another without hindrance.
You can read more about your rights in the Danish Data Protection Agency’s guidance on the rights of data subjects, which is available at www.datatilsynet.dk.
Filing of complaints with the Danish Data Protection Agency
You may file a complaint about our processing of your personal data with the Danish Data Protection Agency. You can find the contact details of the Danish Data Protection Agency on their website, www.datatilsynet.dk.
